Firstly, this is a huge disadvantage as it can delay many business proceedings that require notarised documents. What does "officially certified or certified true copy" mean? Expand All. Should you have any enquires about Certified True Copies Service, please contact us and we will provide FREE consultation service. The method of verifying documents detects any signs of fraud or elements of the document in question that needs further investigation or further clarification. For a certified copy of marriage certificate, the prescribed fee will be collected upon collection of the certified copy. For example, - Marriage Certificate,ie. Things you can and cannot do as a Representative Office. In Hong Kong, a certified true copy will normally be accepted if it is issued by: Certain documents can also be certified as a true copy by: The certified true copy document must be signed and dated by the appropriate certifier. Your Hong Kong company and business account.Online and Simple. General notes: a. Under the section 122 of the Company Ordinance (Cap.622) of the Laws of Hong Kong, a copy of any documents shall be certified by a specified professional person (e.g. This point is extremely beneficial where the document contains confidential information or is used to confirm your identity as this avoids any risk of losing or damaging the original document. We also provide apostille under Hague Convention and legalisation at consulate-general. A certified true copy is a copy of a primary document that has on it an endorsement or certificate that it is a true copy of the primary document. The document is stamped by a qualified professional to certify that the document is a true copy of the original. These activities range from applying to open a corporate account in any Hong Kong-based bank to using documents made and signed in Hong Kong for international transactions. When you open a representative office, it acts as a cost centre. Certified true copy of official transcript with conferment of CCA degree; Exemption fee (payment details to be provided in the application form). We are unable to provide certified copies for … Common examples of documents that require certified true copies are birth certificates, passports and a driver’s licence. What should your certified document look like? Simple notarisation such as notarising or certifying signatures or identities done same day. It is a necessary process for both businesses and individuals as failing to notarize a document renders it invalid and unacceptable. For Hong Kong Notary Public Services, please contact : Chow & Cheung, Hong Kong Solicitors, Hong Kong Notary Public. Important Notice. Providing a certified true copy of original documents is a requirement when engaging in most business activities in Hong Kong as well as other jurisdictions. (3rd place) Part 16 Non-Hong Kong Companies, Section 775 Certified copy: (1) For the purposes of this Part, a copy of a document is a certified copy if it is certified as a true copy of the document by a person specified in subsection (2). A notary is a certified professional who certifies and attests the authenticity of a range of different documents. Membership admission requirements 1. The Hong Kong Institute of Certified Public Accountants (the Institute) is the only statutory licensing body for professional accountants in Hong Kong. You can hire local Hong Kong staff, purchase goods and services, conduct market research. Lastly, the certifier usually stamps the document with a certified professional chop confirming its qualification. (1) For the purposes of this Part, a copy of a document is a certified copy if it is certified as a true copy of the document by a person specified in subsection (2). If the notary acknowledgment is on the copy of document itself, then no special treatment is needed. We take care of the rest. A photocopy of the original document that has been duly declared as a true copy of the original document by the applicant before a notary public (e.g. Certified True Copies “Certified Copy” is a copy of a document certified by authorised persons (e.g. The Institutional departments of the society has stringent procedures on the administrative examination and approval. 3/F, Immigration Tower, 7 Gloucester Road, Wan Chai, Hong Kong… 7/F, Immigration Tower, 7 Gloucester Road, Wan Chai, Hong Kong; or. www.ccsn.hk A photocopy of the original document that has been duly declared as a true copy of the original document by the applicant before a notary public (e.g. The time frame is usually 3 business days. In case of an application for a personal account, proof of identity will be required for the future account holder. We issue the certified true copy of your company documents by a Hong Kong Certified Public Accountant (HKCPA). Certified true copy and certificate of incumbency serve different purposes. Especially for: 1. For enquiries, please contact the Education and Examination Section: 2881 6177 or email: [email protected]. Notarise at affordable notary fees. Submission of Completed Forms. This process also involves testing their awareness regarding the subject matter of the documents and judging their willingness to sign it in the first place. Notarization of or witness to documents for adoption of children, inheritance of estate, disclaiming inheritance right. In most cases, apostilled documents will be a requirement when a resident of Hong Kong seeks to open a foreign corporate bank account. Besides bank account applications, many business owners may need Certified True Copies when applying for licenses or registering companies in other jurisdictions. 3. What does "officially certified or certified true copy" mean? Service Introduction Notaries public are usually solicitors that have been practising for at least seven years who then get qualified and get appointed as a notary. A certified true copy of company documents may be required for different business purposes,such as government proceedings or bank account openings. the District Offices in Hong Kong) (Please click here for details on making declarations of your documents at the District Offices. Mailing Address: Other Visas and Permits Section, Immigration Department. (2) The person is — (a) if the copy is certified in the non-Hong Kong company’s place of incorporation — Have you been required to certify some of your company or personal documents? For Hong Kong Marriage Certificate signed by Civil Celebrants, you will need to apply and obtain a Certified True Copy of the Marriage Certificate separately at the Record Office of the Marriage Registry in Hong Kong before it can be accepted for the Apostille Service. Does your department provide certified true copy service ? The Hong Kong High Court provides an apostille service. I can access my docs anytime, which is perfect for an online business like myself that wants to be registered in HK. GUIDELINES FOR CERTIFICATION OF DOCUMENTS CRIMINAL CASES Introduction 1. From November 2017, if you do true copy of passport, green card or similar documents, and the notary acknowledgment is on a separate page, the consulate requires that the "true copy" word stamped or written on the copy of the document, and both you and the notary sign on the copy. You can use the apostille service to authenticate documents drafted in Hong Kong when you are required to submit them to an organization abroad. There is a distinct apostille number allocated to each document which proves that the document in question is verified and authentic. It only certifies that the copy in question is, in fact, a true copy of the original document. When you have filled them in, take them to the Family Court Registry for filing, together with your original marriage certificate or a certified true copy. Overseas studies, Our services including: So, simply click the order button and give the relevant details … Before we discuss how you can certify your original documents, it is vital first to understand what a certified true copy is and why you need it. Local studies There is a certain standard and requirement for the document. Since documents served by apostille in Hong Kong is in accordance to Hague Convention, documents must fulfill the requirement of Hague Convention and in turn get qualified by other countries who recognize this convention. I. The Hong Kong High Court appoints a notary who must also be registered with the High Court on the Register of Notaries Public. When engaging in any business activity, regardless of its nature, there is a requirement to provide certified true copies of certain original documents. Certified Public Accountants (Practising)) or institutions that it is a true copy of the original. In that case, correcting the notarization process can be an inconvenience and quite costly as well. However, it is important to note that a certified true copy does not confirm the authenticity of the original document. Applicant only has non -Hong Kong sub degree qualification is not eligible to register under the QP unless this qualification is assessed by the HKCAAVQ and meet the standard of QF Level 4 or above. Please complete this form in English unless otherwise stated. Its purpose is to independently confirm certain information about your Hong Kong company. If you register your Hong Kong company with us, or appoint us as your company secretary, our certified true copy service includes the certification of your company or personal documents by a qualified partner law firm. Government departments and financial institutions usually require copies of documents to have certified by recognized professionals. You may also discover that there’s a ready market for your products or services in your new location. A certified true copy is a copy of an original document that is verified as being a complete, authentic and updated copy of the original at the date of certification. The documents can be certified by a Hong Kong Certified Public Accountant (CPA), HK Solicitor or notary public. A certified true copy of proof of identity - proof of identity can be a passport, national ID, or driving license. Passport for non-residents or ID card of Hong Kong residents for each member; Residential address proof (phone bills or utility bills) of each member; Certificate of Incorporation and registered office if the member is a corporation Certified True Copy Service fee HK$200 per document - KEN SO & CO. In Hong Kong, the High Court offers service to certify a true copy of a document, the certified copy will be deposited a red ribbon for attach all pages. Our in house professional CPA (Practising) is recognized by government and financial institutions. Collaborative Courses. Customers often provide unqualified “Certified True Copy” which makes their application being rejected. Other forms of legalization: Apostille by the Hong Kong High Court, 5 Benefits to Using a Digital Company Secretary in Hong Kong, An authorized officer of a court in Hong Kong, A practicing company secretary in Hong Kong, A consular officer of your home country (for non-Hong Kong residents). This article provides a complete guide to certified true copy and other forms of notarization in Hong Kong. Provide advice and consultancy services. certified public accountants). We notarize documents for use outside Hong Kong. 1. 2. The name, status or position of the person certifying the copies must be clearly stated in English. When you apply for opening corporate account in any Hong Kong bank, all the copies of documents must be certified as true copies of these documents and the signature of applicants on account opening documents must be witnessed by a qualified professional. 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